Are You Using Your Scanner to Its Full Potential?
Documents are unwieldy beasts in the office. You have to capture, contact, store, organization, secure, and organize them on a regular basis. This takes manpower, money, and time, and you've probably already experienced that these resources can be in short supply in any company.
Scanning can simplify your document processes, especially if you use it in conjunction with an electronic document management system. Scanning is a simple process that has been around for quite some time, but many companies look past the benefits of this simple technology.
The Benefits of Scanning
Scanning documents is a simple process but a sophisticated technology, and the hardware or software you use to scan can vary drastically. Scanning can benefit your company in many ways, including:
- Lower storage costs and more office space
- Lower distribution costs
- Better control and protection over data
- Easier information accessibility
- Accurate and simple regulatory compliance
- Better customer service
- Simpler collaboration across platforms
Scanning can bring your company a new level of productivity simply by making paper documents into electronic documents.
How Scanning Works
As mentioned before, scanning can take many forms. You can use a traditional standalone scanner, a printer scanner, or even a smartphone. Here's a quick overview of the kind of scanners readily available to companies.
- Faxing: Faxing turns a paper document into digital information and back into a paper document on the other end, but admittedly loses some of the image quality along the way.
- Smartphone image capture: Every smartphone can be a scanner these days with easy-to-download apps, making it simple to track documents and expense receipts.
- Copier/MFP: Copiers and multifunction printers almost all come with scanning functionality these days.
- Scanner: A standalone scanner is a good option for large volumes of scanning on a regular basis.
To learn more about how scanning can benefit your company, contact us today.