Tuesday Tips - Finding the Right Multifunction Printer

Las Vegas Office Equipment

All-in-one or multifunction printers are machines that replace several standalones in your office. Multifunction printers can print, scan, fax, and more, depending on the model you choose. When shopping for a new multifunction printer, you might be a little overwhelmed by the number of models, each with several options and specs. We can help find the right multifunction device for you.

Here are some features to consider to help you narrow down your options.

Costs

To tally overall costs of ownership, you should have both a budget for your computer and a budget for additional costs. These additional costs include everything from IT to supplies like paper and ink. Different machines have different costs associated with the supplies in particular.

Printer

Many multifunction devices are used primarily for printing. Your new printer should have specs in these key features that match your needs:

  • Speed
  • Quality
  • Duty Cycle, or the maximum number of pages that should be printed per month
  • Laser or Inkjet

Scanner

Scanners are important components of multifunction printers, especially for businesses going paperless or working more frequently with digital documentation. Having a high-quality producing scanner is crucial for many offices. You will want to understand and set standards for:

  • Resolution
  • Element Type
  • Scanner Software

Copier

Like the scanner, high-quality is key if you use either function frequently. Copier quality will depend on the scanner, but there are a few copy-specific features:

  • Copier Speed
  • Document Sizing

Additional Features

Finally, there are some other features that you might want to consider as you make your decision. These are fax features, network compatibility, and memory card compatibility.

Article Type: 
Tuesday Tip