“Why do I need Managed Print Services? There’s nothing wrong with how people print in my office. It’s not like it’s some complicated procedure.”
These thoughts may run through your head when you hear about Xerox Managed Print Services. This line of thinking is certainly understandable. However, a lot more may go into your printing processes than you realize. And it could cost your business a lot of money and resources.
For many companies, printing costs constitute one of the most neglected parts of their overhead. When you’re busy dealing with day-to-day tasks, you may not have time to think about:
If you decide to use in-house staff to track these issues, it can divert energy and attention away from more profit-driving activities. This could keep your business from growing as much as it could.
With Xerox Managed Print Services, you can fine-tune your printing solution with minimal effort:
Managed Print Services help you take the complications out of your printing practices. You can go about your day and trust that everything is running smoothly.
When it comes to electronic document management, you may already be aware of the benefits to your Las Vegas business. From increased efficiency to improved access to documents, the benefits to your company can't be missed. However, document management also provides some real benefits to both employees and customers.
Selling a new technology to your staff can be difficult. They're familiar and comfortable with established procedures, and new systems can make life difficult, at least for a while.
Taking the time to provide adequate training and allowing employees to get used to your new document management system is critical. It won't be long until the system speaks for itself and the benefits become obvious.
Your customers may at first be reluctant to sign on for paperless processes, but as more and more companies offer features like electronic billing and automatic payments, the idea is catching on fast.
Customers begin to appreciate less paper to deal with each month, and knowing their bill is taken care of electronically and automatically soon becomes the new norm. After experiencing electronic billing, very few customers want to return to paper. From increased security to a reduced need for paper document storage systems, your paperless processes are a real benefit to your customers.
To discover more ways document management software can help your Las Vegas business improve both employee and customer satisfaction, contact us at Premier Office Systems today! We can help make the transition a smooth one for everyone involved.
The terms "cloud" and "cloud storage" are ubiquitous with technology these days. Most people are familiar with iPhone's famous iCloud as well as other cloud-based storage options for data, such as DropBox. But what exactly is the cloud and how can it help your business?
According to tech site Mashable, "the cloud is not a physical thing... [it] is a network of servers, and each server has a different function." (Mashable) These functions include running an application or delivering a service, which allows you to access or store data over the Internet.
So, if the cloud is abstract, how does it save your data? The cloud allows you to store, manage, and back up data remotely. Because information is stored remotely, you can access it over the Internet, from anywhere using a computer, tablet, or smartphone. Beyond personal use, employing cloud-based storage for your business is a much larger endeavor.
There are many benefits of cloud storage, including * scaleability: use only what you need -- a lot or a little * cost savings: no need to buy your own hardware; pay for only what you use. * easy-access: cloud allows you to access data--that previously required a computer or physical server--over the Internet * automatic backup: program backups to occur as often as you need * less worry: hard drive crashes are no longer filled with terror since everything is already backed up
With so many obvious advantages, are there any cons to using cloud-based storage? The most common concerns about of cloud storage center around security. Since data is stored and managed by a third-party vendor, security breaches and cyber attacks are a real possibility. If security is your primary concern, be sure to thoroughly research and vet cloud storage providers before choosing one for your business. Some other sticking points include the need for a high-speed connection in order to back up large amounts of data, and the concern over costs. The pay-for-use scale can be a benefit or deterrent for companies depending on size, needs, and budget.
Overall, cloud-based storage is here and seems to be the future of data storage!
With up 20% of print costs hidden, most companies are not only unsure how much they spend on document production, they have no effective way to reduce print costs. With many organizations spending up to 6% of annual revenues on printing, it makes sense to find a solution that works.
A managed print services provider can help your company not only gain better visibility of your current print spend, they can help you reduce your current costs by 30% to 60%! Here are just a few of the many advantages:
Receive enlightening data showing exactly what is being spent on printing, and where. From there, you'll have a clear way forward, not only to reduce printing costs, but to optimize the workflows in which your imaging devices play a key role.
It doesn't matter how many sophisticated print and imaging devices your company has at their disposal if the technology isn't being used to its best advantage. A managed print services provider can help you use your devices at their optimum performance levels, improving daily workflows and getting a better return on your investment.
Your probably didn't select your IT staff so they could spend most of the day loading print cartridges, updating drivers and clearing paper jams. A managed print services provider will take over these and other tasks so your IT staff can get back to the value-added projects you hired them to do.
In addition to reduced costs and improved workflows, managed print services can help you improve in other critical areas.
To find out even more ways your Las Vegas company can benefit from a managed print services solution, get in touch with us at Premier Office Systems today!
These days, almost all public spaces -- especially coffee shops and restaurants -- offer free wireless access to customers. While free Wi-Fi and Wi-Fi hotspots may seem like little gifts from Internet heaven, it is important to be vigilant when using them.
Just as Wi-Fi hotspot use has increased, so have related cyber-security breaches and thefts. Criminals stay abreast of technology so they can steal your data without you even realizing it.
Finding ways to go green in your Las Vegas offices isn't as difficult as it used to be. Environmentally-friendly options used to be inconvenient and expensive, but new innovations in technology have changed all of that. Now the green office choice is the one that brings about greater productivity, improved workflows and yes, cost savings you can count on.
Even with increased awareness surrounding environmental issues, we're still not doing a very good job of conserving our natural resources. Consider these sobering figures:
Clearly we can do better than this. The answer lies not in giving up due to the enormity of the problem, but in each of us taking the small but significant steps required to make a real difference.
What if there was a way to help your company bring about dramatic changes in your day-to-day workflows while also helping to protect the environment? A document management solution can do just that. As a growing part of the world's green IT movement, document scanning can help your company bring about a drastic reduction in paper consumption.
Document management also means your company can benefit from automated processes and streamlined digital document storage solutions that can help you save both time and money.
To find out more ways your Las Vegas business can go green with document management, contact us at Premier Office Systems today!
As technology continues to develop at a rapid rate, businesses must try and keep up with the latest offerings. But, part of upgrading to new equipment and software is properly disposing of your old systems. Here we want to offer helpful information to keep you safe and legal.
Shredding is not just for paper documents. Computer hard drives contain tons of proprietary information, which must be protected. Simply deleting files is not enough. Shredding is the most effective way to do this. The hard drive is shredded down into metal scraps ensuring that any data left on them cannot be recovered.
Keep it Legal
Federal laws, namely the Data Protection Act 1998 and the Freedom of Information Act, require businesses to legally protect confidential information. This applies to electronic and hard copy data pertaining to your employees, customers, suppliers, vendors, etc. Enlisting the help of a professional service ensures legal compliance and makes the process much easier. Failure to comply with laws can result in steep fines or incarceration.
Beyond destroying data and information, there are laws governing the disposal of electronic equipment, particularly monitors. Hazardous Waste Regulations and electronic equipment guidelines require the use of a certified provider to properly dispose of old monitors, which contain "hazardous materials."
Be sure to do proper research before upgrading to new hardware or software. Information theft is costly and dangerous. Don't guess at the best way to destroy data -- be sure that you have a proper plan in place to ensure legal compliance and information protection.
Choosing the right office equipment for your Las Vegas business involves a lot of advanced planning and careful decision making. The best office equipment the industry has to offer can help you improve productivity while keeping costs in check. Your office printers and copiers are no exception.
Getting out your clipboard and taking a careful assessment of your company's day-to-day requirements is a good starting point when choosing the best printer for your needs.
Don't be swayed by low sticker prices and too-good-to-be-true introductory offers. Low-end printers often use up ink and toner at alarming rates, require more repairs, and usually end up costing more in the long run. Choose your printers and copiers from reputable companies offering quality office equipment with warranties you can trust.
For help choosing the right office equipment for your Las Vegas business, contact us at Premier Office Systems today!
We are living in an online world- at work, at home, and everywhere else due to smartphones. Our highly connected world offers real-time convenience, but it also leaves us vulnerable to attacks. It is critically important to protect your organization from cyber criminals and security breaches.
Here are the top 10 most important tips and tricks to keep your business safe. Some of these may sound obvious, but it often the simplest things are inadvertently overlooked in lieu of the big picture.
Be sure you have a security plan in place as well as security-specific line items in your budget.
Educate employees on cyber security. Spending money on proper training can save you time and money in the long run.
Take advantage of popular anti-virus and encryption tools; pay attention to infection alerts.
Regularly update your operating system, security software, and anti-virus security.
Use caution with email--be wary of messages from unknown sources and don't open suspicious attachments.
Enlist the help of firewalls and anti-spam software.
Be sure to regularly back up your computer and store it to an off-site or backup server. This can be programmed to occur automatically.
Stay abreast of the latest technology--Cloud-based storage services are hot and can really help secure your data.
Practice safe computing. Think you've been hacked? Report the incident and change your passwords.
Remember that security extends beyond the laptop. With telecommuting and mobile devices it is imperative that your data is secure across all platforms.
If your Las Vegas business is like most, mobile printing has become your newest business imperative. With record numbers of employees preferring their own devices over company-issued electronics and many working remotely, a mobile printing solution that works is more important than ever.
If your current office printer technology isn't keeping up, it's time to replace outdated printing infrastructures with cloud-based solutions that meet today's demands.
Determining whether your organization needs a mobile printing solution is the first step in the decision-making process.
To learn more about mobile printing solutions and how your company can benefit, contact us at Premier Office Systems in Las Vegas today.