Printing documents is part of everyday business. While most of the time it is quick and easy, when there are snags, it wastes time and causes headaches. Keep things running smoothly with these four simple tips for fixing your printer.
Printing documents with a lot of graphics and/or color will slow things down. As will printing on a high-res setting. If speed is the key print in draft or economy setting most of the time, switch to higher setting for presentations or client documents. Print in gray scale to save time and money and only use color ink when necessary. Set these as default settings in your print menu.
Jams happen! Resist the urge to just grab the paper and pull it out. Ripped, torn piece are more difficult to remove. Open the printer and find the best way to remove the paper, being sure to check for any foreign objects. Take your time and be patient. Once the jam is resolved, check the paper--is it the proper type for the machine? is it aligned? Fix as needed.
Sometimes you hit print, and nothing happens. Why not? Make sure the printer is turned on (if it is in stand-by mode it will take a few minutes to warm up) and that there is paper in the tray. If you have several networked printers, ensure that one is set as the default make check that you sent the print job to this one. Canceling and re-sending the print job usually fixes minor snags. When in doubt, reboot!
All printers need a little help from time to time. Check your service contract and keep up with proper maintenance. However, if proper maintenance and care don't fix problems, it might be time for a new printer.
For your company to stay relevant in an increasingly competitive Las Vegas business environment, it's more important than ever keep pace with recent advances in technology. One of the best ways to make sure your company doesn't get left behind is to implement an effective document management system.
Simply put, document management is a digital computer storage system that helps you manage, store and retrieve all of your company's documents and proprietary information through a centralized computer database.
Paper storage systems are limited in scope, largely inefficient and lacking in basic security. Hard copies are vulnerable to loss, theft and damage, putting sensitive information at risk.
To learn more about the many advantages to your Las Vegas business with document management, contact Premier Office Systems today!
We all have them—boxes and albums full of photos that need to be restored, categorized, and shared. Thankfully, advances in technology make this a task anyone can handle with great results. With a little practice, you'll become proficient at creating and editing digital photos so you can preserve your own family's history.
Start with a clean slate. A scanner will pick up smudges, fingerprints, dust and lint, transferring it to the digital image. Gently wipe photographs with a soft cloth. Wipe down scanner glass with a camera lens cloth. You can use glass cleaner, but spray on your cloth, not the scanner bed. After everything is clean, it can help to wear clean white gloves to keep fingerprints at bay.
Make your color choice. Even when scanning black and white photos, you'll want to scan in color. There are variations to black and white photos that color scanning will pick up.
Choose a scan resolution. 600dpi is a good choice if you're planning to try some restoration or enhancement, and if you're planning on storing and sharing your digital images.
Position, scan and crop the photo. Use your scanner's preview option to check for alignment and a clean, dust-free image. Crop the image to include just the photo itself. Avoid further corrections, saving those for the editing step after the file is saved.
Adjust the file size. If the file size is too large for available memory, adjust before saving.
Complete your final scan. If everything is to your liking, complete your scan.
Getting the hang of using a scanner to preserve your family's history won't take too long. A good editing program will help you restore those that have faded or torn. You'll be able to save your photos in digital scrapbooks, share on social media, or print for framing and sharing.
If you need a quality scanner to help preserve your memories, contact us at Premier Office Systems in Las Vegas today! We can help you get started!
The best way to print efficiently is to start with the printer itself. Finding the best model for your business needs ensures energy efficiency, reduces waste, and saves money. Start by assessing what you will be printing, how much you will be printing, and how many employees will be using the printer.
Ink jet printers are still the most popular, affordable, and versatile options on the market, although color laser printers have become much more cost effective. Look for high-efficiency and/or high-capacity models for mass printing.
When selecting a printer pay attention to details. Do you need a full color printer or is a basic black and white model enough for your company? Be aware of ink refill options and costs--saving money on a printer is null if supply costs are unwieldy.
Double-sided printing saves paper and can be set as the default option on most printer models. Be sure to check additional printer settings for low-power or standby settings for energy savings. And, look for draft or economy print options for everyday documents; switch to high quality for presentations or client documents. Small steps can make big differences when it comes to saving money and reducing waste.
Before you hit the print button on your computer, think about whether or not you really need a hard copy of the document, particularly with email attachments. Digital documents and file sharing are commonplace today. And it is easier than ever to convert a word or text document to a PDF and track edits in a shared document without printing it. Getting in the habit of reviewing documents on-screen saves a lot of ink and paper, especially since most drafts are destined for the recycling bin.
Buying a new copier for your office is a business necessity. Unfortunately, it can also be confusing and overwhelming. But, it doesn't have to be. By following a few top tips, you can find the best solution for your company.
Today, copiers are more than just copiers. They are multi-purpose machines that address myriad business needs. Taking time to assess your specific copy needs can significantly narrow the wide field of copiers and printers.
Do you need color as well as black and white?... High-speed?... High-capacity?... Wireless?... Scanning or faxing capabilities? Your business is unique and so are your copier needs, so be sure to pinpoint the essentials and ignore the extraneous bells and whistles.
Outsourcing copy and print needs can be expensive. Investing in a high-quality, business-appropriate copier can save your budget in the long-run. The efficiency of modern in-house copiers and printers saves time and money. Plus, when you purchase a copier from a reputable document management company or retailer, you'll get built-in customer support, saving money up-front and through service contracts.
Copier maintenance and service affects your workflow and bottom line. While you may find a great copier deal online, there can be much to be desired once it arrives. Knowing who you purchase from and having a relationship with your copy/print manager allows you to focus on business instead of allotting time and resources to your copier. The need for competent service, maintenance, and repair cannot be underestimated -- be sure to have a contract in place to meet your distinct needs.
Remember, with a few business self-assessments, you can significantly simplify the experience of buying a copier. Following these top tips -- focus on needs, budget, and service -- will enable you to find the right machine at the right price.
You could fill your offices with multiple printers, copiers, scanners and fax devices, but why do that when one multifunction printer can do the job of all of these devices at once?
Choosing the right multifunction printer for your needs is important. You'll want your MFP to be able to easily keep up with print volumes, produce the quality you require, and do so without breaking the budget. Consider these features when making your choice:
Do you have multiple workers in several departments and offices? A network printer is the obvious choice for connecting to your office network. With the explosive growth of employees taking advantage of the BYOD trend, a Wi-Fi capable multifunction printer has become a business imperative.
It's important that the device you choose meets your daily printing requirements.
Ask plenty of questions to find out the cost of consumables and the paper requirements of the printer. A low sticker price often means a higher price tag for consumables, and inferior quality printers use ink and toner at a faster rate than their more efficient, higher-end counterparts. Don't sacrifice quality for a low sticker price and end up paying more in the long run.
Are you a college student looking for a printer that meets a variety of needs? A multifunction printer may be your best option. Manufacturers have developed attractive new options well worth a second look.
It pays to make a list of your basic requirements before you speak to a sales representative. You'll save time and be directed immediately to multifunction printers that can fulfill your requirements.
While a low sticker price may be tempting, these low-cost models often have a much higher cost of ownership than higher-valued models. Low-end printers use consumables at a higher rate as well.
When you're ready to choose a multifunction printer or other office equipment for your college years, it pays to seek out quality. Contact us at Premier Office Systems in Las Vegas. We can help you find the perfect match!
The advantages of going paperless have many businesses flocking to join the no-paper movement. But others are hesitant: after all, paper has been an office staple for hundreds of years, and changing the entire structure of workflow isn't a challenge to take on lightly. Going paperless isn't as hard as it sounds, and once you've done the initial legwork, you'll reap benefits for years to come.
The basic steps you'll need to take to go paperless are:
Those first three steps are easy to do—but don't be intimidated by the last one. As complicated as #4 sounds, we can help make it simple. Let's review these steps in more detail.
Now, it's important to note that "paperless" is still a relatively loose term in today's business world. It's not easy to go entirely paperless when some clients want paper bills and invoices, and while you'll receive plenty of paper in everyday transactions. However, you can reap the security, flexibility, and convenience of digital documents without banishing paper entirely from your office. Here's how.
This is an indispensable first step if you're digitizing a lot of files. If you already have a printer with a document scanner, you'll need to evaluate how up-to-the-task it is. For instance, a flatbed scanner will make your process incredibly long. You need a scanner that you don't have to "babysit," and that can handle the entirety of your archives.
Some businesses forget that you'll need to dispose of your paper documents once they're digitized—and you'll need to find a shredded that cross-shreds to ensure security.
This is the part that can be time-consuming, but the office intern will no doubt find it thrilling.
Once your documents are digitized, they'll be easy to search and share. However, without an organizational structure and digitized workflows, your office won't be more productive; you'll just swap the problems of paper for digital problems. Invest in a document management system and get professional help digitizing your processes.
Is your current system for managing your print infrastructure causing difficulties and cost overruns? Managed print services can help you take back control. With increased efficiency and decreased costs, it's a win for your Las Vegas business.
For most companies, print costs are largely unknown and uncontrolled, with a large amount of expenses flying completely under the radar. Managed print services can not only pinpoint those expenses, it can reduce them by as much as 30%.
Despite efforts to reduce, reuse and recycle, we're still using paper at record levels. Managed print services can help you make a difference in the environment by cutting back on wasteful printing practices.
If you're ready to take back control of your print infrastructure, contact us today at Premier Office Systems in Las Vegas! We can help!
Is this a scene you could imagine in your office? It might be time to look for new office equipment... Going into your search with some key information will help you find the right device to prevent a mob of angry employees from taking a bat to your printer. There are several questions that you can answer to help you pin down your equipment needs.
Whether you want a copier, printer, or an all in one multifunction unit, these questions can help you determine your specific needs:
Can your printer handle tons of jobs without wreaking havoc? Office equipment specs include things like time, volume, and monthly output. Over or underestimating your needs is easy to do, so begin by determining how many users will be on a single unit. For example, a desktop printer might work just fine for low-volume printing by one or two users, but may not be sufficient for five or more users.
Nobody wants to jury rig your office equipment to get their job done. This question can help you differentiate your need for a standalone versus a multifunction printer. If you only need to print, a printer is probably fine. If, however, you would like to be able to scan and make copies as well, a multifunction would be more productive than standalones. In addition, many units offer finishing options or other options that might make a big difference in your day to day workload.
Employees are enabled to do their job when you've given them the right technology. This question encompasses a couple of key components. First, determining whether or not you will be connecting it to a network creates a set of requirements. Second, if you use or intend to use mobile printing, you'll want to ensure your new equipment supports it. Narrowing down all of your technology-based requirements is important: you want your new device to work with your infrastructure.
Think ahead! What will your office look like in a year, and will your equipment be up to the challenge? This may include security features, the ability to track usage, or anything that you might need for future office growth.