Are you looking for ways to improve workflows and simplify office processes? A Xerox multifunction printer is a great place to start. These office workhorses feature state-of-the-art technologies that will help your business get a handle on daily tasks.
Four-in-one. Save time and money by combining four devices in one. Xerox multifunction printers help your office gain efficiency by eliminating isolated technology islands. Work smarter with copy, print, scan, and fax features in one sleek, space-saving device with plenty of power to meet heavy workloads. High monthly duty cycles and expansive paper trays mean you can spend less time waiting and more time focusing on goals. Truly multifunctional, Xerox MFPs can handle copy, print, scan and fax requests all at the same time, without making users wait in line before starting another job.
Simplify paper-driven tasks. Xerox makes paper-driven tasks simpler and faster with features like single touch scanning. Users can print from and scan to USB device, and features like scan to email, fax, or network offer multiple options for document sharing.
User-friendly features. Easy out-of-the-box start up and built-in networking means less time from purchase to production. Paper jams are easily remedied with video jam clearance and illuminated paper path, so you can get back to work quickly. Touch-screen interfaces on the device make job selection and choices clear and easy to understand. With bi-directional communication, users can check the status of their job from desktop, laptop, or handheld device.
Professional results. Xerox multifunction printers bring professional printing results to the home office. Xerox MFPs feature high resolution color printing and sharp, clear text. High impact color means your office literature will gain attention. Produce booklets, mailings, brochures, and reports in-house, saving time and money by eliminating costly print outsourcing.
To learn more ways Xerox can improve your office workflows, contact us at Premier Office Systems today!
Implementing new company cost control measures usually means some painful changes and loss of conveniences. Managed print services is different. It's one of the few cost control measures that alleviates pain and makes life easier and more convenient. And, as the first of the four pillars of Xerox—Cost Control, Security, Productivity, and Going Green—you know you can count on the best the industry has to offer. How great is that?
The first step in implementing a new managed print services program is to get some data on your total print environment.
Find out exactly what you're spending. With managed print services, you'll receive a thorough analysis of exactly what is being spent, down to the department and device.
Improve workflows. We'll recommend ways to better utilize your devices to improve procedures. Overlap and underutilization of devices will be eliminated, resulting in increased productivity and cost savings.
Managed print services allows for new cost controls in a number of positive ways.
Get control of consumables. You won't need to worry about untracked spending on consumables. With managed print services, devices are remotely monitored. Ink cartridges and toner are shipped automatically based on need. You can eliminate that bulky supply cabinet and the administrative costs that go along with managing its contents.
Less down-time. With device monitoring and regularly scheduled maintenance, printer downtimes will be a lot less frequent, and so will costly workflow interruptions.
Free up IT resources. Your IT department can take printer maintenance and troubleshooting off their to-do list and get back to mission-critical projects and innovation.
Save up to 30%. Companies who make the move to managed print services can expect to save up to 30% on their current printing costs.
Save energy. We'll help you eliminate devices that aren't really serving your company well. You'll not only gain with improved workflows, you'll save money on power costs, too.
Increased visibility. You'll know exactly how much printing actually costs your organization, and with one monthly price for everything from paper to printer maintenance, you'll be able to forecast budgets more accurately.
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Admit it. You would love to use color printing more often. Color draws attention, makes important details stand out, and delivers information and graphics with way more punch than black and white. But, color is expensive. That is, it used to be.
With Xerox ColorQube printers and multifunction printers, your organization can throw a party with color.
Xerox makes color affordable. With the Xerox Hybrid Color Plan, you pay only for the amount of color actually used on the page. Some low-color-use pages are the same rate as black and white printing.
Color consistency. Expect consistency, page after page, and from one device to the next.
More possibilities. With a wider range of color than laser printers, you'll get color accuracy every time.
Professional color matching. PANTONE spot-color correction allows for color consistency for all your business literature.
Go cartridge free. Xerox Solid Ink Sticks are designed for simple drop-in loading. No down-time required.
Clean and safe. Solid Ink is non-toxic and won't leave stains on skin, clothing, or furniture.
Simplified administration. A built-in web server makes installation, cloning and administration easy. Also at your fingertips: Job status, accounting, and online support.
Space-saving. Solid Ink packages fit in a desk drawer. Say goodbye to cluttered storage closets.
Intelligent Ready technology. What? A printer that remembers when you like to start your work day, gets warmed up and ready for use at a moment's notice? Now that's efficiency!
Use less. With no empty toner cartridges or spent imaging units, Solid Ink Technology produces 90% less printing waste than comparable laser devices.
Responsible packaging. Solid Ink packaging is constructed from post consumer waste and is recyclable.
Print smarter. EarthSmart print driver gives you the option to choose the greenest print settings.
Got recycled paper? The Xerox ColorQube can handle any recycled (or other) paper and still get the same stunning results. All print-outs are 100% recyclable, too.
GreenPrint software. Bundled software detects meaningless printing, like pages with only a web address or unimportant pictures and lets you opt out of pages you don't need.
To learn more about the excitement surrounding the Xerox ColorQube and Solid Ink Technology, contact us at Premier Office Systems today!
Manual document filing is not only time consuming; it presents numerous opportunities for error during data entry. DocuWare's Web-Based Intelligent Indexing can revolutionize paper filing, saving businesses time and resources. Especially useful for small businesses with a variety of documents in smaller volumes, DocuWare delivers big returns for companies seeking new ways to streamline filing processes through a document management system.
A user scans a document and using the easy one-click indexing feature, clicks on relevant information to index the document. The user may choose the company name, date, or any other important indexing terms relating to the document.
A list is provided from which the user chooses the document type.
DocuWare learns from the indexing choices made by the user. When a similar document is scanned in the future, indexing criteria is applied automatically.
The document is stored in seconds, with automatic grouping by document type. Documents are then sorted by date for fast, efficient retrieval.
*Just click to confirm the entry. The process of filling in the data field manually is completely eliminated.
Beginning with the first scanned document and the first click, intelligent indexing uses the concept of "crowd learning" technology to gather information from system users. It gathers intelligence gradually, learns from the information, then indexes documents automatically.
Even for small businesses, intelligent indexing is vastly superior to paper filing systems. Companies of all sizes can benefit from DocuWare's Intelligent Indexing Service, making daily workflows simpler and faster. Recent software developments feature intelligent indexing via email, barcodes and forms, and imported documents.
To learn how DocuWare's Web-based Intelligent Indexing Service can help your company get a handle on paperwork and get back to your real business, contact Prime Office Innovations today!
A recent Gartner estimate shows that companies stand to save 10% to 30% annually on printing costs by implementing just one thing: print management. This growing trend in the business world has taken off dramatically over the past few years, due in large part to this significant cost savings. But many business professionals still aren't sure what managed print services entail, and whether it's the right fit for their business.
Gartner's estimated cost reduction shows how universal the solution of managed print services is: they showed that basically every company that manages printing will see improvements to their bottom line. That's true even if the print management is handled internally. But for smaller companies, or even larger ones with budget constraints, giving your employees one more task just isn't an option, and hiring more staff negates the cost savings.
That's where a managed services provider comes into the picture. With a managed services provider, you reap the benefits of rooting out inefficiencies and saving in printing costs, but you're also able to enjoy one low monthly bill that encompasses the entirety of your print expenditures. This budget predictability, flexibility, and clarity are unachievable without a managed services provider.
The main reason businesses choose managed print services is to gain a high level of control over their print environment and budget. Printing is often difficult to control because the expenses involved range from equipment to consumables to power. These expenses often come out of different department budgets or are hidden in the electricity bill, for instance. This means that few businesses ever enjoy a big picture look at what printing is actually costing them per year.
Companies that choose managed print services experience:
To learn more about how managed print services can help your business, stay in touch with our Tuesday Tips!
Is your office drowning in a sea of documents? While many companies have begun taking small steps toward a paperless office, real help can come in the form of a document management system. Your company can realize immediate benefits like increased office productivity, streamlined workflows, cost savings, and enhanced security, to name just a few.
Simply put, a document management system uses computer software to store, track, and manage electronic documents, and converts paper documents to digital images using a scanner.
Office employees spend an estimated 5-15% of their time reading information, but up to 50% of their time searching for that information. A document management system eliminates the never-ending paper chase, making documents instantly accessible with keyword and filename searches.
A document management system provides immediate information at the time of document check-in and check-out. You'll not only know if a document is currently in use, you'll know who is using it, what time the document was checked out, what revisions were made and why, and when the document will be ready for your use.
The ability to compare earlier versions of a document is another bonus of a document management system. Changes and differences between versions are highlighted, so you'll know exactly what was done before you add your revisions. You'll also be able to revert to an earlier version.
Workflow processes can be streamlined with access permissions and automatic routing of a document through the system. Errors can be avoided when step-by-step processes are automatic.
Integration with email platforms allows for easy saving to a central document repository. Users can associate comments and feedback with the document, which can be located whenever the original file is searched.
Eliminate the chaos that follows when paper files are lost, damaged, or stolen. Files stored in a document management system are backed up and secure, safeguarding your company's collective knowledge and protecting confidential client information.
To learn more ways a document management system can help your company increase efficiency, saving both time and money, contact us at Premier Office Systems today!
It's no longer true that going green will cost your business money. In fact, many companies are finding that green business equates to saving money. How can you enjoy the benefits of reduced environmental impact and lower costs? Here are a few tried-and-true tips.
For more ways to save money and go green, keep up to date on our blog posts.
The average U.S. office worker uses a sheet of paper every 12 minutes, which amounts to about 500 sheets in two and half weeks. Each of them throws away 100-200 pounds of that paper each year. At over 56 million U.S. office workers, we're throwing away an awful lot of paper. Clearly, we can make an effort to reduce that astonishing number.
As more companies come to realize the impact each business can have on the environment, new ways to reduce, reuse, and recycle are the next wave of businesses innovation. Managed print services is one of the easiest ways to practice business responsibly. While reducing your carbon footprint, you'll also be reducing your company's total print spend.
Businesses who team up with a managed services provider can save as much as 30% on their total print environment.
Less equipment, less power.
A managed print services assessment of your fleet will show areas of overlap and waste. Equipment that isn't being used can be eliminated, cutting down on energy costs.
Get a grip on consumables.
Many businesses have excess consumables stored in ungainly supply closets. With automated supply ordering through managed print services, you'll reduce surpluses and the associated waste that comes from packaging and spent cartridges.
Use less paper.
You can't cut back on your overall paper consumption until you know how much you're currently using. With managed print service's remote device monitoring, you'll know exactly how much paper your office is printing, down to the department and the machine. User permissions and controls combined with paper-saving practices like two-sided printed will all help to cut down on paper and other consumables.
Saving money by reducing wasteful print practices is a win for your business and for the planet.
To find out more about how managed print services can help your company go green, contact Premier Office Systems today!
For most IT departments and personnel, managing and repairing printers is a drag. Simply put, there are more important things for your IT department to pay attention to, especially in times of rapid growth. They need to be able to focus on strategic initiatives that push your company forward, not performing routine maintenance or worrying about upgrading equipment.
The problem with this reality is that a mismanaged printer fleet can cost your business money, and a significant amount of it. Even the most careful budget hawks are often unaware of the exorbitant costs associated with maintaining printing from end-to-end. Because printing encompasses so many aspects, from the physical pages printed to the staff hours used on malfunctioning equipment, it's hard to put a dollar figure to the overall expense printing represents in your business.
Some attempts have been made at quantifying this cost, however, and the research has found that implementing managed print services can save your company up to 30% in printing-related costs. This is because you'll have a team of experts solely devoted to optimizing your total print environment, end-to-end.
Instead of asking your overtasked IT department to add another strategic task to their already full schedules, you can outsource and experience the benefits of expert care. IT personnel generally only have time in investing in printer functionality; in other words, they can only ensure that a printer is working. But optimizing your company's printing goes so far beyond simply functioning. Consider the advantages afforded by managed print services.
Managed print services can help you move beyond the frustration of broken printers and overworked IT departments. Focus on your company's success instead of your printers.
When you take the time to consider ways to improve customer service, managed IT services may not be the first item on the list. It probably should be.
As your business experiences growth, your IT infrastructure needs to keep up with the growing demands you put upon it. You need to concentrate on building and maintaining a customer base, and so does your team. Trying to juggle business priorities while maintaining your IT resources can lead to frustration and poor customer service. When your sales or customer service representatives are asked to deal with IT problems, their attitude suffers, and their time with clients is inhibited.
When your network is suffering, it will show in customer service. Studies prove that customer satisfaction decreases dramatically with every minute of wait time.
Today's consumers are accustomed to instant results and fast service. Making them wait because your network is down, and you can't get your hands on information is almost a guarantee they'll be looking elsewhere for services.
Managing your own technology may seem like a good way to save money, but IT meltdowns are expensive—very, very expensive.
Small companies experiencing major data loss fail at an astonishing rate of 70% within one year of the incident.
Those that can't get back to full force within ten days are unlikely to get back to business at all. They simply close their doors.
Without your customers, there's no point in coming in tomorrow, so it makes sense to have a strategy in place for putting their satisfaction first. With managed IT services, your network and infrastructure will be fully optimized and available when you need it. Your clients will know when you're giving them your full attention. They'll appreciate the effort and come back again. Even better, they'll pass the word on to their business associates. Say hello to growth!
To find out even more ways managed IT services can benefit your company, contact Premier Office Systems today!